International Conference on Software Maintenance Steering Committee Charter
The Steering Committee will have six members, who will elect from their membership a CHAIR, whose principal duty will be to chair SC meetings.
The SC will also elect a SECRETARY from the membership of the SC, whose main duties will be:
Each SC member must meet all these qualifications:
4. CODE OF ETHICS
Each SC member shall follow these principles in SC matters:
5. MEMBERSHIP TERMS
Each member of the SC is normally elected for a term of three years. Every year, two seats of the SC will be available for election. Terms begin on December 1 and end three years later on November 30. No person may serve consecutively more than two terms. It is recognized that transition from the old (pre 1996) to the revised (1996 and beyond) term will require extraordinary procedures. The SC is charged with implementing these procedures, subject to the condition that, for any member, no single term of office will exceed three years.
Election of SC Members.
Notification of election of Steering Committee members shall be made at each ICSM. Proposals for SC candidates will be received from anyone, but the proposals should be sent to the SC Chair. (If a candidate proposal is sent to a past SC Chair, the person will immediately forward the candidate information to the current SC Chair.) The responsibility for showing a proposed candidate's SC membership qualifications is with the candidate. Nominations will be accepted prior to the elections. Qualified write-in candidates are acceptable as candidates. The list of candidates will be publicly available from the SC Chair. New SC members will be elected by the current ICSM Program Committee and Conference Committee members. In case of ties in the voting, the SC will collectively select candidates from the highest vote-getting candidates. If agreement cannot be reached in this way within two weeks of the conclusion of the vote, then the SC Chair will appoint new SC members from the highest vote-getting candidates within two more weeks. New SC member elections will be held annually at ICSM or November 20 December 1st., whichever is earlier. New member terms will take effect on December 1 of the year they are elected as from the end of the meeting at which they are elected. In absentia voting: In absentia voting in writing by qualified voters by electronic mail, fax, or regular mail is allowed. The voting person's identity and qualifications must be verified.
Election of SC Chair. The SC Chair has a one-year term, from December 1 until November 30. starting from the end of the committee meeting at which he or she is elected until the end of the corresponding meeting one year (approximately) later. The SC Chair shall be elected by the SC at the beginning of each new SC (i.e., during December) immediately following the open meeting at which he or she is elected to the SC. The previous SC will designate a retiring SC member to co-ordinate the election of the SC chair. The SC Chair is elected by majority vote from the current Steering Committee. The IEEE Computer Society conference office will be told about the new SC Chair by that new Chair.
Only the committee may collectively agree on policies, motions, and resolutions of the SC. No one person alone can establish an SC policy, motion, or resolution. There must be at least four votes cast on a resolution/motion for a vote's result to be binding. A majority vote carries the item. In case of ties in voting, it will be SC Chair's choice. All members must be allowed the opportunity to vote on changes in membership (including removal or replacement of a member) or changes to the Charter. An urgent motion is an item requested by an SC member for a quick SC vote. All SC members will be notified of the item and a vote will be made on the item within one month from when the item is received by the SC Chair. In absentia voting. In absentia voting in writing by SC members by electronic mail, fax, or regular mail is allowed. The voting SC member's identity must be verified.
Most issues and votes will be handled through electronic mail. Each SC member should have an electronic mail address, if possible. Members without an electronic mail address will be notified by fax or regular mail. The SC charter, motions, and resolutions made since the last ICSM shall be made publicly available at each ICSM. Apart from ICSM, people may request these from the SC archives.
The official language of the SC will be English.
Meetings shall be at least once a year, normally at ICSMs or by SC agreement elsewhere. All SC members must be given reasonable notification (i.e., one month's advance notice) of a meeting. A meeting agenda will be sent by the SC Chair ahead of time and all SC members may vote on items in the agenda.
13. STEERING COMMITTEE MEMBERSHIP LIST
Retained by current SC Chair. Archived in the SC archives.
14. RECORDS AND ARCHIVES
Records of the SC and ICSM will be archived with the IEEE Computer Society. Records are the joint property of the SC and the IEEE CS. All information shall be publicly available at nominal charge. Sample items to be placed in the Archives are, for each ICSM:
15. STANDARD ELECTRONIC FORMATS
16. PUBLIC POINT OF CONTACT
All SC members are public points of contact. The SC Chair should be sent copies of matters requiring full SC attention. All inquiries should be logged by the receiving SC member and responded to. Inquiries may be put into the SC archives at the discretion of the SC members.
17. CHANGES TO CHARTER
Changes to the SC Charter are by vote of the current SC, with at least four votes cast. Approved changes are put into the SC archives.
18. INTERPRETATIONS OF THE CHARTER'S MEANING
Whenever the Charter is found ambiguous or unclear, the proposed interpretation will be sent to the SC. The SC will establish within one month by vote an interpretation of the ambiguous Charter passage. The interpretation will be appended to the Charter.
19. ICSM PPROGRAMME COMMITTEE OFFICERS
The Steering Committee will approve the appointment of the following PC members:
The SC is self-supporting, through the donated time and money of its members. Should the responsibilities of the SC become financially onerous, the SC member may seek financial support for his SC activities. The support received should be unconditional relative to the SC member's duties.
21. ABBREVIATIONS AND DEFINITIONS
Conference Committee: General Chair(s), Program Chair(s), Tutorial Chair, Local Arrangements Chair, Publicity Chair
ICSM: International Conference on Software Maintenance
Criteria for Selecting ICSM Key Personnel and Conference Location
Purpose: Minimize the probability that a poor combination of PC personnel and conference location leads to disastrous results for both ICSM attendees and the reputation of ICSM. We must strike a balance between openness and competence (not necessarily mutually exclusive).
1. Qualifications for General Chair
i) Familiar with IEEE\CS conference and publication procedures.2. Qualifications for Program Chair
i) Served successfully (as judged by the SC) at least twice on the PC.
i) Familiar with IEEE\CS conference and publication procedures.
3. Qualifications for Tutorials Chair, Tools Chair, and Industry Track Chair
4. Qualifications for Publicity Chair
5. Qualifications for Local Arrangements Chair
7. Site Selection Criteria
i) Convenient air travel to and from the site is available. ii) Reasonably priced hotels are available at and in the vicinity of the site.